Misuse of technical languageTrainers and users of BBS throw around the term â€œpositive reinforcementâ€ too freely. My partners at Safety Performance Solutions (SPS) and I use the term â€œrewardâ€ instead. Hereâ€™s why. Reinforcement is a procedure using consequences to increase behavior. If the target behavior does not increase in frequency, intensity, or duration, the procedure was not reinforcement and the consequence was not a reinforcer. Furthermore, only behaviors are reinforced, not people. Thus, it is incorrect to say, â€œI want to reinforce you for actively caring.â€
In the workplace, itâ€™s usually impossible to observe whether a consequence is a reinforcer. In fact, positive consequences are typically delivered when a person goes beyond the call of duty â€” meaning the target behavior is already at a high level of frequency, intensity, or duration. Therefore, these consequences only serve to support or maintain behavior, not reinforce it.
Itâ€™s better to rewardYou can avoid confusing the technical versus dictionary meaning of â€œreinforceâ€ and â€œreinforcementâ€ by using the term â€œreward.â€ Rewards are directed at people, with the intention of improving or maintaining their desirable behavior. Some rewards are given long after the occurrence of the target behavior. Some are not even associated with behavior, but rather reflect a series of achievements from an individual, team, or entire organization. In many situations rewards do not directly influence behavior.
Thatâ€™s OK. Rewards can make a person feel better, and this is a worthwhile outcome by itself. Plus, when rewards increase such internal person states as self-esteem, personal control, or optimism, they have beneficial indirect impact on desirable behaviors.
These person states increase a personâ€™s willingness to look out for the safety of others. Whether or not a reward increases the behavior it follows, it is apt to improve one or more feeling states that make people more likely to actively care for other peopleâ€™s welfare.
Itâ€™s in the deliveryThe presentation of a reward can be more influential than the material consequence. Rewards are not payoffs for performance, but rather a means of recognizing people for their special efforts. How can you associate emotional significance with a reward? You got it â€“ itâ€™s in the delivery.
More than 20 years ago, the best-selling One-Minute Manager by Ken Blanchard and Spencer Johnson urged us to deliver one-minute praise every day to the people we manage, along with one-minute goal-setting and one-minute reprimands. Today, we say goals need to be SMART (for Specific, Motivational, Achievable, Relevant, and Trackable). We also claim praise or interpersonal recognition should occur far more often than reprimands, by at least a 4 to 1 margin. Plus, we substitute â€œcorrective actionâ€ for â€œreprimand,â€ and incorporate empathetic listening and interpersonal coaching.
The strategy for giving interpersonal recognition has not changed much over the years, except some claim recognition should be public, while others claim recognition should be delivered privately and one-on-one. I recommended private over public recognition. Why? Because some people feel embarrassed when group attention is directed toward them. Sometimes those recognized fear negative consequences from peers, perhaps because of envy or because itâ€™s not â€œcoolâ€ to be praised for safety.
Public recognition can also be de-motivating to members of the audience who believe they also deserve the reward. Public recognition of five individuals at the staff Christmas party of a large construction firm illustrates my point. For the first time in its 25-year history, the owner and CEO handed recognition plaques to five employees for â€œgoing beyond the call of duty.â€ These five individuals were relatively new hires, and many in the audience of 300 looked at each other in dismay. â€œWhy should those five short-term employees get this rare recognition over many others who have done so much for our company over a much longer term?â€
Reality checkFor more than two decades, I have taught supervisors and line workers specific sequential steps for giving recognition. In his 2005 book, Praise for Profit, Jerry Pounds describes how he and colleagues at a large behavior-focused consulting firm taught the same basic recognition steps for more than 30 years. We both taught participants to specify the target behavior, deliver it soon after you observe the behavior, be genuine and personal, use â€œIâ€ statements, resist bringing up other matters, and relate the behavior to a higher-order quality like leadership, integrity, or trustworthiness.
This sounds good, right? Well, Jerry Pounds offers a reality check. He says thousands of supervisors who attended his classes on behavior-based recognition â€œrebelled vehementlyâ€ to following the recognition steps. Many complained â€œthey would feel stupid and out of character going around saying nice things to employees after years of ignoring themâ€ (p.52).
As a result of this apparent â€œmanipulation,â€ Pounds reports, â€œWhat we were asking the supervisors to do was humiliating for them and the employees.â€ As a result they â€œadopted an attitude of mischievous sarcasmâ€ with comments like â€œI hate to do this but Iâ€™m going to have to reinforce you for that.â€ Later, many employees used the recognition process as an excuse to escape accountability. â€œIf their performance did not reach expectations, they said it was because they had not been appropriately praised for their effortsâ€ (p.59).
Keep it simpleDale Carnegie had it right. The best and simplest way to recognize people is to show genuine interest in what they are doing. Similarly, Dr. Blanchard has recently simplified the responsibility of the â€œone-minute managerâ€ to convincing people they are doing worthwhile work. So we return to my prior point about meaningfulness and delivery.
A simple â€œthank youâ€ can be a powerful support of desirable behavior and a booster of self-esteem and optimism. But this statement of gratitude must be sincere and genuine. Plus, the recipient knows what action(s) warrant the praise and believes this action reflects worthwhile work.
Bottom line: Set aside that sequence of behavioral steps you were taught for giving interpersonal recognition, and merely show bona fide interest and appreciation in what people do to keep themselves and others safe. You might not increase the frequency of behavior already high in the personâ€™s work priorities. But you will likely enhance positive feelings about the job, leading to a valuable boost in self-worth, competence, and a sense of belongingness.